The LBB is redesigning its Contracts Database to comply with reporting and oversight provisions of the General Appropriations Act (GAA) for the 2016-17 biennium, as well as to improve the quality and usefulness of the data. Important changes to the Contracts Database include:
- a larger and redefined set of data fields (all fields are also contained in CAPPS)
- a full selection of vendor names/IDs and purchase codes
- improved quality controls for the entry of contract amendments
The LBB Contract Reporting Guide provides details on the types of contracts that must be reported to the LBB via the Contracts Database. The value which should be used in determining whether a contract meets a reporting threshold is the maximum potential contract value, which includes the value of the contract, amendments, and all extensions or renewals even if not exercised, i.e. the total amount both currently and potentially obligated.
The LBB Contracts Oversight Team will monitor procurements and conduct in-depth analysis of certain contracts. The team may request additional, targeted documentation beyond what is reported in the Contracts Database. The team’s goal is to work with state entities to help mitigate or remediate issues identified through in-depth analysis. LBB staff do not have an approval role but are required to notify the LBB, Governor, and Comptroller about any unmitigated risks. The team may also make budget and/or policy recommendations to improve the framework and requirements related to procurement or to individual agency’s processes for administration and oversight.